How To Follow Up After a Job Interview?

How to follow up a job interview?

Have you got an interview call? That’s great! Given the interview? Brilliant! What next? Once it’s over, you’re instantly waiting for feedback. I know that’s hard! After you have been patiently applying for several jobs for weeks and finally you land an interview call but now you don’t know how to follow up after a job interview.

Though the interview went well from your side, and now you can’t hold on for more to know the outcome. A job interview follow-up is the best way to approach your Interviewer after the job interview.

Following up after an interview is necessary?

Job seekers often have a difficult time deciding the best way to follow up after an interview. Obviously, you are excited about the new opportunity, and it can be frustrating to wait, but sometimes the interview process takes a longspun.

On average, every single corporate job opening attracts over 250 resumes. In which the only one will get the job offer. Now you know why it takes longer for interviewers to get back to you. So, to keep a check on your expectations, it’s always best for you to ask the interviewer about their timeline for final decision making on a candidate before you leave the interview, it will make you aware of when to follow up.

Job Interview

What medium should you use for a Job-Interview follow up?

According to a survey from Accountemps, here’s how HR managers like to be contacted :

  • Email: 94%
  • Handwritten Note: 86%
  • Phone Call: 56%
  • Social Media: 7%
  • Text Message: 5%

Texting and Social media don’t cut it. It’s best to avoid sending messages to your Interviewer. Make your job interview follow-up easy and quick. The HR managers like using Email and phone call as a preferred approach for a post-interview follow up.

 Why a Phone call works?

A phone call is one of the most responsive and quickest ways to follow up. It allows you to connect personally with the recruiter and convey your message. If it goes well, it certainly adds up to your chances of being selected. At the least, it can remind your Interviewer of your candidacy. That’s of little relief too!

Follow-up by call

However, If you don’t reach your Interviewer on the second try, leave a message with the following details:

  • Your Name
  • The job title you interviewed for
  • Date of Interview
  • Request for a callback
  • A thank you 
  • Your number

Here’s an example message:

“Hello Sir, This is Kartik Garg calling. I interviewed yesterday for the Digital Marketing Manager position and wanted to thank you for interviewing me. I so enjoyed our conversation—please don’t hesitate to get in touch if there’s any additional information I can provide. You can reach me at 111-222-3333. Thanks once again. I was looking forward to hearing from you”.

But, what matters is the way you approach your interviewer. It might be possible you become nervous or impatient during the follow-up. So, let’s discuss the DOs and DONT’s during a follow-up call.

Follow up Call Do’s & Don’ts

  • Be prepared. Keep a copy of your resume around you when you call. The Interviewer has a copy of your resume too, and he might want to ask some questions related to it and avoid fumbling or nervousness during the call.
  • Practice. It’s pretty possible of becoming nervous while calling. Try practising dummy calls with friends or family. Remember, it’s you who has to converse at the beginning of the call.
  • Call in private. No one likes to hear background noises during an important call. It makes it difficult to hear, and there is a possibility of miscommunication. It would be best if you listen, think, and speak to avoid miscommunication during the call.
  • Offer information. It’s better to make a call with clear reasons behind it to avoid an awkward situation. Use your follow-up call to thank your Interviewer and inquiring about your application status.
  • Don’t overdo it. Excess of anything is bad. Don’t call your Interviewer continuously. The follow-up is your one shot at making a good impression, so use it wisely. Like said earlier, if your call remains unanswered twice, send in a message as the template provided above.
  • Make a match. Try mentioning precisely your skillset and how adequate you are for the job. If the call is going well, try tweaking your elevator pitch to show that you’re the right fit for the job. 

The second best way to follow up, according to a survey from Accountemps, which HR managers cherish, is Email follow-ups. For now, there are three types of follow-up emails you can send after a job interview:

  1. Follow-up email post-interview
  2. Follow-up email post response date.
  3. Check-in Email to stay in touch or network.

However, you only need to send one Email that thanks your Interviewer and expresses your enthusiasm for the job. Moving forward, I will discuss the best ways to write follow-up emails and provide you with some great templates for your follow-up email.

How to write a follow up E-mail

Follow-up E-mail

Here’s a step-by-step guide for writing a follow-up email after an interview:

  1. Choose the right subject line

Ensure the subject lines in your Email are clear, precise and convey appreciation for your interviewers time. Example: “Follow-up regarding (Insert position title)”

2. Put a thank you note in the Introduction

In your first paragraph, start by mentioning the job title you interviewed for, and thank your recruiter for their time and express your continued interest in the job and company.

3. Make yourself appealing

In the second paragraph, showcase your interests, experience, and skillset, making yourself stand out from the rest of the crowd. In the conclusive section, close with a summary statement on what ground you prove to be the right fit for the job. Invite your recruiter to ask you any additional questions and close the letter by saying, “looking forward to hearing from you”.

4. Conclude with a signature and your contact info.

Include your signature and contact details at the end. Also, don’t forget to include a professional closing such as: “Sincerely”, “Faithfully” or “Thank you”.

Interview Follow-up Email Template

Subject line: Thank you for your time.

Greetings Mr Vikram,

Thank you for taking out time to interview me about the digital marketing manager role. It was really great to meet you and learn more about the job role. I’m very excited about the opportunity to onboard XYZ Company, and I am particularly interested in the details you shared about the upcoming brand campaign. I am also enthusiastic about the approach towards taking on some of the project management work and sharing my experience in coordinating cross-functional initiatives with the organization.

After our conversation, I’m confident that my marketing experience and my interest in brand growth will enable me to fit the job requirements effectively and support the vision of XYZ. Please feel free to contact me if I can provide you with any further information or samples of my work. Looking forward to hearing from you.

Yours Sincerely,

Gagan Gupta


[email protected]

So this is how to follow up a job interview by email. Yes! There are some additional tips for using Email as a follow-up method.

  • If there’s something you want to add or convey to your Interviewer, a follow-up email is a great place to mention it.
  • Send your Job interview follow-up email within 24 hours.
  • Start with your Interviewer’s first name only if you are on a first-name basis. And If not, include both their first and last name.
  • Carefully proofread before you hit send. A follow-up email leaves an significant impression on the Interviewer.

Archit Shukla


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